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A work group was formed to prepare and supervise the project. It included employees from the faculties who work every day in the area of student administration. This made it possible to take advantage of the expertise of the departments and faculties in the business process analysis. The work group was headed by Prof. Dr. Heiner Schanz, Vice Rector for Studies and Instruction

The data on the processes was prepared and illustrated in graphical form by employees of the university in cooperation with the responsible departments. Afterwards, the work group met with the employees responsible for the processes to analyze and evaluate the results. This involved considering each of the processes together in order to find possibilities for optimizing them.